> ## Documentation Index
> Fetch the complete documentation index at: https://docs.classquill.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Inviting tutors

> Send email invites to your tutors and assign them the right role.

## Who can invite tutors

**Org Owners** and **Org Admins** can invite tutors. Tutors cannot invite other tutors.

## Steps

### 1. Go to Users

From the sidebar, click **Users**. This opens the user management page with two tabs: **Tutors** and **Learners**.

Make sure you're on the **Tutors** tab.

### 2. Click "Add User"

Click the **Add User** button in the top-right corner.

### 3. Choose a role

A modal appears with three role options:

| Role        | When to use                                                                     |
| ----------- | ------------------------------------------------------------------------------- |
| **Tutor**   | Standard tutor — delivers sessions, sees their own schedule and earnings        |
| **Admin**   | Trusted team lead — can manage other tutors, students, classrooms, and payments |
| **Student** | Use the Learners tab instead                                                    |

Select **Tutor** (or **Admin** if you're adding an admin).

### 4. Enter their email address

Type the tutor's email address and click **Send Invite**. ClassQuill sends them an invite email with a link to create their account.

<Info>
  The invite link expires after 7 days. If a tutor misses it, return to the Tutors tab, find them in the **Invites** list, and click **Resend**.
</Info>

### 5. Tutor accepts and completes onboarding

When the tutor clicks the link, they create a password and land on their onboarding checklist. Alongside the two always-on setup steps (selecting subjects and setting weekly availability), the checklist shows whichever requirements **your org** has turned on:

* Profile photo and bio
* Identity verification
* Working with Children Check (WWCC)
* ABN and bank details (for payroll)
* Required training
* Signing your org's tutor contract

Each item carries a status — **To-do**, **Awaiting approval**, **Done**, or **Action needed** (with your reason if you rejected it) — so tutors always know exactly what's left.

## Tracking invites you've sent

Every invite you send stays visible in the **Invites** list on the Tutors tab until it's accepted, with a status you can act on:

| Status       | What it means                                                      | What to do                                             |
| ------------ | ------------------------------------------------------------------ | ------------------------------------------------------ |
| **Pending**  | Sent, not yet answered                                             | Wait, or **Resend** if they say it never arrived       |
| **Declined** | The tutor opened the link and chose not to join, on the date shown | Nothing, unless you want to ask them again — see below |
| **Expired**  | Seven days passed with no answer                                   | **Resend** to issue a fresh link                       |

Once a tutor accepts, they move out of this list and into your tutor roster.

### If a tutor declines

Tutors can decline an invite from the invite page. When they do, the invite shows as **Declined** in your list with the date, and their link stops working permanently — declining is final for that link, so nobody can accept it later by mistake.

You can still invite them again. Click **Invite again** on the declined row and ClassQuill sends a brand-new invite with a fresh link. (Their old declined link stays dead — the new one is what they'll use.)

### Resending and revoking

* **Resend** issues a new invite link and emails it again. The previous link stops working, so always tell the tutor to use the newest email.
* **Revoke** cancels an invite you sent by mistake. The link stops working and the row disappears from the list. You can invite the same person again at any time.

Both actions are available to Org Owners and Org Admins.

## Choosing your onboarding requirements

In **Settings → Tutor onboarding**, you decide what each requirement means for your org:

| Mode                              | What it does                                                                 |
| --------------------------------- | ---------------------------------------------------------------------------- |
| **Off**                           | Not part of onboarding                                                       |
| **Required to start**             | The tutor can't run sessions until it's complete and approved                |
| **Start now, review soon**        | The tutor starts immediately; the item lands in your review queue afterwards |
| **Must complete — doesn't block** | Shows on the checklist and gets reviewed, but never blocks sessions          |

By default nothing blocks a new tutor — you opt in to the gates you want. WWCC is the exception: it's either off or a hard requirement (it's a legal obligation, so it can't be waived for individual tutors).

## Reviewing submissions

As tutors complete requirements, submissions appear in the **Approvals** tab on your onboarding page. Approve, reject with a reason, or revoke a previous approval — the tutor is notified each time and sees your reason on their checklist. You can also waive a requirement for an individual tutor from their profile (except WWCC).

If a tutor is blocked, anyone who tries to book them sees which requirement is outstanding and where to fix it — never a silent failure.

## What's next

<CardGroup cols={2}>
  <Card title="Add students" icon="graduation-cap" href="/guides/add-students">
    Enrol students into your org.
  </Card>

  <Card title="Set tutor availability" icon="calendar" href="/guides/set-availability">
    Tutors set the hours they're available to be booked.
  </Card>
</CardGroup>