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Overview

Availability can be set by each tutor individually, or by an Org Owner / Org Admin on a tutor’s behalf — handy when you’re migrating a whole team and want booking live before every tutor has logged in. Once availability is published, those slots appear in the booking calendar for parents and students.

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Steps (for tutors)

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1. Open Calendar Settings

Log in as a tutor. From the sidebar, click Settings, then select the Calendar tab (or navigate to /settings/calendar).

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2. Set your weekly availability

You’ll see a weekly grid. Click and drag to mark the hours you’re available each day. Tips:
  • Set the hours you’re generally available, not the hours you’re already booked — ClassQuill automatically hides slots that are already taken.
  • You can set different hours for different days (e.g. available Mon/Wed/Fri afternoons, Sat mornings).
  • Leave days unchecked if you never work that day.

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3. Save

Click Save availability. Your slots are immediately visible to parents and students in the booking calendar.

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Steps (for org owners and admins — on a tutor’s behalf)

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1. Open the tutor’s profile

Go to Users → Instructors and click the tutor. Their detail panel opens.

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2. Edit the Availability card

The Availability card shows the same weekly grid the tutor sees, clearly labelled as editing on their behalf. Set their hours and save — changes take effect immediately, and the tutor can adjust them any time from their own settings.
You can only edit availability for active tutors in your organisation — offboarded tutors are excluded. The guided Migrate your business checklist shows how many of your tutors have hours set, so you can see at a glance when self-booking is ready to go live.

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Blocking time off

If you need to be unavailable during a period that falls inside your usual availability (e.g. a holiday), you can block individual dates from your Calendar page — click any slot and select Block time.
Blocking time does not cancel sessions already booked in that slot. Cancel those sessions separately if needed.

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What students and parents see

Once a tutor has set availability, parents booking through the parent portal and students on the Find Tutor page will see a calendar showing only open, unbooked slots for that tutor.

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What’s next

How parents book a session

See exactly what the booking experience looks like for parents.